Article 1: NAME

The name of this Non-Profit Association shall be: OSHAWA SLO-PITCH LEAGUE.

Article 2: PURPOSE

The purpose of this Association shall be:

a) To promote the sport of Slo-Pitch
b) To cooperate with the official bodies in promoting the sport of Slo-Pitch

Article 3: MEMBERSHIP

The membership rules are as follows:

a) Men’s Division membership shall be restricted to those persons who are twenty-one (21) years of age or older in the current year
b) Co-Ed Division membership shall be restricted to those persons who are eighteen (18) years of age or older in the current year
c) Eligibility to play in the Men’s Masters Division shall be restricted to persons who are thirty-five (35) years of age or older in the current year

Article 4: EXECUTIVE OFFICERS

The Executive Officers shall be comprised of:

• President
• Vice-President
• Secretary
• Scheduler
• Treasurer
• Webmaster/Statistician

The aforementioned positions shall be elected at the annual meeting from among the members of the Association who are in good standing. The only exception shall be that each Vice President position, the member must be good standing within the division he or she is running for.

The day-to-day affairs of the Association shall be governed by the Executive Officers. The Executive Officers shall hold office for two seasons and shall be eligible for re-election. A vacancy on the Executive shall be filled by appointment, by the Executive Officers or any member in good standing of the Association. All Executive Officers are required to be present at all Executive meetings as well as all meetings of the Association.

The duties of the EXECUTIVE OFFICERS shall be as follows:

1. President: shall preside at all meetings of the Association and generally manage the day to day affairs of the Association.
2. Vice-President: shall act as a contact for the players of the Association and perform such duties as may be delegated to him by the President. Vice President can perform the duties of the President in his/her absence.
3. Secretary: shall record minutes of all meetings of the Association as well as maintaining the official file of minutes of all meetings. The Secretary shall further be responsible for maintaining the MASTER COPY of the Association’s Constitution, By-Laws and Rules.
4. Scheduler: shall be responsible for the scheduling of all league games, playoffs and any tournaments the Association may have. The Scheduler shall coordinate with the official bodies as may be required to ensure that the Association will have necessary diamonds, lights, umpires and permits to conduct the games as per the season schedule.
5. Treasurer: shall keep an accurate record of all receipts and disbursements of every kind and shall deposit in the bank account of the Association all such receipts. The Treasurer shall issue any cheques as required with the signature of the Treasurer and any one other Executive Officer with signing authority as designated by the Executive Officers. The Treasurer shall also supply the Association with a statement of the Association’s accounts at the annual membership meeting.
6. Webmaster/Statistician: shall be responsible for the official website of the Association and as such has the responsibility of updating the site as deemed necessary by the Executive. The Webmaster/Statistician will also have the responsibility of collecting the Official Score Sheets and posting the results of the games, as well as the stats of the teams, on the website in a timely manner.

Article 5: EXECUTIVE RESPONSIBILITY

The Executive Committee, collectively or individually, shall not be responsible for any financial loss incurred by this Association while executing their day-to-day duties on behalf of and in the interest of this Association.

Article 6: CHANGES TO THE CONSTITUTION

Changes or amendments to the Constitution or the By-Laws of the Association can only be made at an annual membership meeting or at a special membership meeting called for this purpose and can be proposed only by a member of the Association in good standing. No change can be made without the affirmative vote of at least two thirds (2/3) of the members present. Notice of any proposed change or amendments shall be lodged with the Executive Officers at least two (2) weeks prior to such a meeting. The Chairperson at such meetings may accept and submit to a vote of the members present, changes or amendments not previously made by written notice at the Chairperson’s discretion.

Article 7: EXPENDITURE OF FUNDS BY EXECUTIVE

The Association authorizes the Executive to expend funds of the Association, up to but NOT exceeding one thousand dollars ($1,000.00) in any year for the purpose of conducting business on behalf of the Association. These funds are to be used at the discretion of the Executive. The Executive is responsible for reporting annually to the Association how these funds were disbursed and shall verify all expenditures by receipt. The Executive shall ensure that the expenditure of these funds does not cause the Association to have a negative bank account balance. Any portion of the funds not expended in any year may NOT be carried forward to the following year. The Association may revoke this Article, at any time, in accordance with Article 6 of the Constitution.

Article 8: PAYMENT OF LEAGUE DUES

All teams are required to pay an entrance fee as determined by the Executive. The Executive shall determine the date payable of such fees. Any team having not paid the required fee, in full, by the specified due date may be excluded from the league for the balance of the season. Exclusion under this section shall be determined by the President and the Treasurer. Any refund of advanced fees shall be determined at the discretion of the Executive after consideration of diamond time used by the excluded team, insurance costs, umpires costs, an administration fee and default fines for games missed up to the expulsion of the team.